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Public Records Law

The workflow by which a citizen's request becomes produced records under Florida statute — designed to make production repeatable rather than heroic.

Also known as Chapter 119, PRR, Sunshine Law

Left to right is time. Each row is one of the 11 disciplines this one worked alongside, ordered so kindred disciplines sit next to each other rather than alphabetically — a landscape only means anything if neighboring rows belong together. Height is the work running in that domain in that year, weighted by what failure would have cost — life-safety ×3, a statutory obligation ×2.2, the estate itself ×1.5, an evaluation ×1. Every project declares which of those it was, so each ridge traces to an entry you can open and disagree with. Only the work that used this technology is counted, so what shows here is the company it kept rather than the record around it. Height and color are on the record-wide scale rather than this page’s own, so a modest estate draws a modest landscape and any two of these pages can be read against each other.

Designed the City of Jacksonville’s public records request methodology end to end: intake across the citizen service line, the public information office and city staff; triage on whether a request is genuinely a public record and genuinely an IT matter; feasibility assessment; cost estimation and invoicing for the extraction effort the law permits recovering; an approval gate before any data is gathered; and validation before release, with a documented denial path and the requester’s right to narrow and resubmit.

Records law does not care how hard a request is to fulfill, so the process had to make production repeatable rather than heroic.

Subtopics

  • Legislative SystemsThe systems a legislative body's own process runs on — where the thing that stops when they fail is a vote, and the fallback for a roll call is paper.

Applied in

  • City Council Chamber AV and IT Architecture2003–2024Audio, video, voting and broadcast systems for a chamber where proceedings are a public record — owned for twenty-one years.
  • Enterprise AI Readiness Assessment2022–2024Two years of technology review and systems analysis on where AI could fit a consolidated city-county government — and, as often, where it could not yet be defended.
  • Ed Ball Hearing Room — Backup Council Chambers2022–2024A committee room specified to run a City Council meeting if the Chamber were unavailable — which makes it a continuity facility for the legislative body, not a meeting room.
  • Enterprise Audiovisual-over-IP Fabric2005–2023Five sites on one fabric across eighteen years — Council, the Emergency Operations Center, the Ed Ball backup rooms, the Cecil Field backup 911 facility and a youth services agency — so a room stopped being a closed system.
  • Enterprise Web Filtering and Content Security2005–2023 · final platform decision scored 17 May 2023Eighteen years and five vendor generations, split two ways between a government workplace and a public library on the same infrastructure.
  • Council Chamber Modernization2015–2022Four requisitions across eight years to rebuild one chamber — with the vote decoupled from the broadcast, verification moved before the session, and acceptance proven in live proceedings.
  • Public Records Request Methodology2010–2018The workflow by which a citizen's request becomes produced records under Florida statute.
  • Records Retention and Disposition Standards2008–2018Classification, retention and defensible disposition under Florida public records law, across an estate where criminal justice records, patient information, court records and elections data shared one platform.
  • Courthouse Trial BroadcastDecember 2013 – January 2014A controlled pooled broadcast out of a courtroom for high-profile trials — four cameras, coax to fiber through four floors, and a request to block cellular data on one antenna node while leaving voice alone.

Career

See also

Also searched as

  • records management
  • information governance
  • eDiscovery
  • legal hold
  • defensible disposition
  • retention schedule
  • immutable storage
  • WORM